Cascade Lumber’s accounting team relies on a tightly structured workflow to move invoices from WoodPro into DocuXplorer for storage, retrieval, and review. But as invoice volume increased, that process became harder to maintain.

Accounts payable required hours of manual data entry, tagging, and filing each week—often 6–8 hours just to keep documents organized. Even with an existing integration in place, errors like duplicate PO issues and backorders meant regular cleanup was unavoidable.

The result was a constant lag. Invoices fell days behind, putting pressure on payment timelines and forcing after-hours work just to stay afloat. Misfiled or missing documents also created stress during audits, where quickly retrieving vendor invoices is critical.

For a growing business, the system was no longer sustainable. The team needed a way to reduce manual effort, improve accuracy, and stay ahead of increasing demand—without adding more work.

Cascade Lumber turned to DocuXplorer’s AI Capture to transform its accounts payable workflow. Instead of relying on manual entry and cleanup, invoices are now processed, tagged, and filed automatically as they come in.

What once took hours each week now takes minutes a day. The system continuously learns and adapts, reducing errors and eliminating the need for daily corrections. Occasional exceptions are easy to identify and fix, giving the team confidence in their records without constant oversight.

The impact has been immediate and measurable. Cascade Lumber saved nearly 930 hours annually—over $18,000 in labor—while cutting more than two hours of work each day. Backlogs are gone, and invoice processing now happens in real time.

Beyond efficiency, the improvements extend to audit readiness and accessibility. Documents are consistently filed correctly, making retrieval fast and reliable for both internal teams and auditors.

Most importantly, the accounting team is back in control. Work stays within business hours, stress is reduced, and the system now scales alongside the company, supporting growth without adding complexity.