Account Payable

Revolutionizing Accounts Payable: Getting Started with AI-Driven Document Management

Ochoco West leverages DocuXplorer’s AI Capture to streamline its accounts payable workflow, reducing manual processing by more than 60% and securing more time for other important work.

Ready to get started with easier Document Management?

Revolutionizing AP Processes with AI Automation

Achieving Digital Transformation in AP at Ochoco West

Brittni Reavis, Accounts Payable Manager at Ochoco West, was overwhelmed by the complexity of managing hundreds of invoices per month. As a nationwide distributor of lumber and engineered wood, Ochoco West relies on strong customer and vendor relationships, making their AP processes both vital and intricate.

Brittni’s team spent hours printing, stamping, dating, and filing invoices manually. During busy seasons, the process would take 15 minutes per invoice and result in stacks of paperwork waiting to be filed. Determined to streamline operations, Brittni introduced DocuXplorer’s AI Capture to transform Ochoco West’s workflow.

Ochoco West’s manual AP processes consumed time and strained resources. Invoices were pulled from emails, printed, and manually processed, with proof-of-delivery tracking adding additional hours of work weekly.

Brittni implemented DocuXplorer’s AI Capture to automate essential tasks, such as:

  • Extracting invoice data.
  • Automatically tagging and filing invoices.
  • Integrating seamlessly with the company’s existing WoodPro ERP system.

This reduced the time spent processing an invoice from 15 minutes to just 5 minutes. Tasks like proof-of-delivery tracking, which previously took hours, now take only a fraction of the time.

Transformative impact of automating AP workflows

Ochoco West’s experience highlights the transformative impact of automating AP workflows:

  • Save time by reducing manual effort.
  • Improve accuracy and minimize errors.
  • Strengthen customer and vendor relationships.
  • Simplify audits with centralized document access and tracking.

DocuXplorer’s user-friendly platform helps businesses achieve efficiency, scalability, and peace of mind. Whether your team manages hundreds of invoices or faces frequent audits, automation can be a game changer.

Ready to transform your AP and audit processes? Schedule a call to explore how DocuXplorer can simplify your workflow and save your team valuable time and resources.

Essential Features Utilized

DocuXplorer offers user-friendly tools designed to simplify document management, improve efficiency, and support seamless workflows. These core features adapt to any business need, enabling organizations to save time and achieve their goals.

Document Control

Edit, annotate, collaborate, and share all in one place.

Custom Organization

Powerfully structured library tree that’s familiar and flexible.

Consulting

Highly experienced organizational experts at your service.

Personalized Support

Someone’s always ready to help.

Email Assistant

No more downloading, printing, or filing, delegate your tasks to DX.

Compliance

Ensure you meet all government security and privacy regulations.

Your Partner in Success

We’re all about breaking bottlenecks and making handoffs between departments smoother. By standardizing processes, you sharpen your edge and stay ahead of the competition.

DocuXplorer isn’t just about flexible tools—it’s about a team dedicated to your vision. Our collaborative approach evolves with your business. Just ask the clients who’ve trusted us for over 20 years!