Law firms are overwhelmed with a truckload of paperwork and information piling up each day since a law firm’s revenue is generated by creating, reviewing, revising and summarizing documents. With most conventional law firms, this information is stored based on clients and cases, with sub-folders and standard folders. This system works just fine in the hands of a select few but what if a new associate, paralegal or assistant joins the firm? Or some associate goes on a vacation or leaves the firm? It is quite difficult to sort through mountains of filing cabinets to find the pertinent file(s) created and named by someone else.
To minimize valuable work hours spent searching for misfiled documents, creating duplicate content and saving the integrity of work files, law firms are in dire need of document management software. Document management software, such as DocuXplorer, allows you to organize your data by clients, cases, types of documents (representations, pleadings, correspondence) or by practice area. The choices are unlimited and can be customized to cater to the needs of your firm.
The ease of searching for a document is phenomenal. Since all the documents are indexed, it gives you the flexibility of searching for a document by either title or content. In case the title of the document is not known or is incorrect, the article can be looked up by other search criteria, such as the name of the creator or creation date. Using metadata to store each file also helps to retrieve it without remembering the exact title or content information.
These are just a handful of reasons why the legal industry should invest in professional document management software.