FIPS compliance with DocuXplorer helps organizations protect personal company information, reduce risk, and automate regulatory adherence without disrupting daily operations.
Organizations managing sensitive data must have compliance literacy to protect their relationships and future operations. While regulations are often complex, including a range of protocols, noncompliance can disqualify your bid, lead to contract termination, or expose you to penalties or liability in the event of a data breach.
Businesses that can maintain compliance without obstructing daily operations will run efficiently and be more competitive. FIPS compliance that is integrated into a document management system (DMS), gives you control over your documentation with centralized, secure storage and data protection. You’ll not only protect sensitive data and reduce risk, but you’ll also standardize your processes and proactively manage governance.
With DocuXplorer, you get a secure document repository that’s searchable, trackable, and enforces security and compliance protocols.
To be compliant, an organization must adhere to the various data security and computer system standards outlined in the Federal Information Processing Standards (FIPS). FIPS is important for organizations that handle federal information, engage in government contracts, or deal with sensitive data.
These standards, developed by the National Institute of Standards and Technology (NIST), are designed to keep government agencies and their contractors in check with how they handle sensitive information.
FIPS ensures that your encryption mechanisms (e.g., SSL/TLS, disk encryption, and VPNs) use modules tested and approved by NIST.
While FIPS is required for the Federal Government and its contractors, many non-governmental organizations also voluntarily comply, as the standards are valuable resources for any business looking to secure its information and systems and establish a strong information security program.
A FIPS-compliant document management system like DocuXplorer provides not only compliant infrastructure for data at rest and in transit, but it also allows you to embed rules for access and security directly into your document setup. By designing your information library to be compliant from the outset, you can significantly reduce the risk of human error or oversight down the line.
Security is the foundation of any compliance regulation. FIPS designates minimum security requirements for information and information systems.
Encryption is the simplest method of securing sensitive information. DocuXplorer provides 256-bit SSL encryption—one of the most secure methods available—making unauthorized access nearly impossible.
DocuXplorer also houses your internal documented policies and procedures that govern security, a requirement of FIPS, enabling you to track document changes and set reminders when policies need to be reviewed and updated. This will help you stay on top of data security and proactively keep your team members informed.
Access control is a critical component of FIPS compliance, and it’s at the top of the minimum security requirement list. Many data breaches and compliance failures happen not because systems are insecure, but because access isn’t properly managed.
DocuXplorer enables granular, role-based access controls, allowing administrators to define exactly who can view, edit, move, delete, clone, or even see specific files. You can assign these permissions at multiple levels—from entire cabinets down to individual document fields—so that users only access what’s relevant to their roles.
Other built-in safeguards include:
These capabilities reduce internal threats, limit exposure of sensitive data, and support FIPS’ overall requirements of verification and control whenever data is handled.
More resources: Check out the complete list of regulations and FIPS documentation for more information and to ensure your organization’s compliance.
DocuXplorer helps you integrate compliance into the foundation of your everyday operations. With customizable access controls, enterprise-grade security, and complete auditability, your organization can stay compliant while enhancing operational speed and efficiency.
Designed to support global and industry-specific regulations, DocuXplorer complies with U.S. government standards for document security, access, and governance, while also providing flexibility and automation. By leveraging DocuXplorer, you can reduce your risk exposure, protect customer data, and preserve compliance without burdening your teams.
