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Top Benefits of Incorporating Automated Workflow into Your Document Management Software

Businesses usually have internal mechanisms through which processes such as purchase requests, supply orders and payment for goods and services received are subjected to before they can be approved. Organizations that are not yet paperless would have to physically take the documents to the different managers for approval. This is not only tiring but it is time-consuming as well and in today’s fast-paced business environment, that is quite unacceptable Read More »

Document Management Software Vs. Online Storage

As businesses grow, they often find that their local file servers have reached their end-of-life and they are now difficult to maintain. In an attempt to fulfill their document storage needs, these firms often opt for online public cloud services such as Google Drive or Dropbox, only to realize that these platforms are not scalable, have poor functionality and are prone to external attacks.

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Five Reasons Document Management Software Can Save Your Company Money

In this digital day and age, most businesses are able to save substantial amounts of money and resources by investing on Document Management Software solutions, which are truly one of the greatest inventions ever made for business. Document Management Software (DMS) is so crucial for businesses to thrive in the digital age as it acts to centralize all business content of any company. Read More »

Optical character recognition services

Optical character recognition (OCR) is a process by which DocuXplorer is able to convert scanned images of text (in a number of languages) to electronic text so that that digitized texts can be searched, indexed and retrieved within the software.  Due to the demand for leading-edge OCR functionality, DocuXplorer now offers customizing OCR training.

In order to use DocuXplorer’s OCR text extraction feature, the document being added must be scanned or digitally photographed and saved in either a TIF or PDF format. Using iFilters (available as free downloads here), DocuXplorer is able to convert the patterns of light and dark found in a digital image of a page of text into text characters and save them in a format so that users can search or index in 40+ languages.

Scanning considerations that affect the accuracy of OCR include:

◾    The recommended best scanning resolution for OCR accuracy is 300 dpi.  Higher resolutions do not necessarily result in better accuracy and can slow down OCR processing time.  Resolutions below 300 dpi may affect the quality and accuracy of OCR results.

◾    Brightness settings that are too high or too low may adversely affect OCR accuracy. A medium brightness value of 50% will be suitable in most cases. 

◾    Straightness of the initial scan can affect OCR quality; crooked lines of text produce poor results. 

◾    Older and discolored documents must be scanned in RGB mode to capture all the image data, and to maximize OCR accuracy.

DocuXplorer’s OCR trainers will work with you in developing the language-specific OCR features that best fit your specific organizational needs. Training includes customizing the OCR process to ensure the highest level of accuracy and am analysis to identify structural features of the documents being added into DocuXplorer, such as text orientation, headings, images, tables, captions, and paragraphs.