This Help topic refers to the following versions;
þ Enterprise þ Professional þ Small Business
The Library Event Log, available from the Desktop Tools menu, consists of a list of all documents in a Library and actions taken on the documents.
Users must choose to allow document logging from the Desktop Tools/Options/Administrative menu. Use the check box to allow document logging.
The Library Event Log is used in administration of a Library. Administrators can check on user and Library activity, create reports on daily work performed by users and more.
Tip:
This feature gives managers valuable insight into such things as document manipulation and worker productivity.
The log displays the following data:
Subject field data - the index data entry in the subject field
Event actions
Document Added - the document was added
Document Opened - the document was opened
Document Closed: Viewed - the document was viewed and then closed
Document Closed: Version Created - the document was viewed, modified, a new version was created and the document when the document closed
Document Closed: Image Modified - the document was viewed, modified and saved
Document Closed: Index Modified - the document was viewed, the index information modified. You can view new document index data in the Field Values item on the Event Log List View
Printed - the document was printed. If "Require User Description" is enabled you can see the data entered in the Field Values item on the Event Log List View
Document E-mailed - the document was e-mailed. If "Require User Description" is enabled you can see the data entered in the Field Values item on the Event Log List View
Document Deleted - the document was deleted
Document Version Deleted - a version of the document was deleted from the Show Versions List of the Folder List View
Document Checked Out - the document was checked out for editing by a user. If "Require User Description" is enabled you can see the data entered in the Field Values item on the Event Log List View
Document Checked In - the document was checked in after an edit is completed by a user
Find Document - this item will only display in the Library Event Log. A search was preformed at a specific time and date. The search SQL statement is displayed in the Field Values item of the Event Log List View
.. Value Reassigned - an index value has been reassigned to another column.
Exported - he document was exported to a folder on a hard drive. If "Require User Description" is enabled you can see the data entered in the Field Values item on the Event Log List View
Document Merged - the document was merged with other documents.
Converted to ... - the document will be converted to a PDF or TIFF as determined by the print driver being used.
Document Duplicated from… - the document was duplicated from (document name)
Document Closed: Attachment Deleted - a document associated to an index entry, either an Associated Application Document or Image Document, has been deleted in the Document Window and the index data of the document record still remains
“Associated Application Document Viewer” Events:
Pages Substituted - a document's associated file has been replaced with a different file (for example, the wrong Word file has associated with an set of index data. In the Associated Application Viewer you Import a new file to be associated with the index data.)
Pages Appended - pages have been appended to a PDF from the Associated Application Document Viewer
“Image Document Viewer” Events:
Pages Inserted - pages have been inserted into a TIFF image document
Pages Deleted - pages have been deleted from a TIFF image document
Event date and time - the time and date of the event
Field Values - a list of all index values associated with the document
Creation time and date - the date and time the document was added to the DocuXplorer database
Event operator - the name of the user who performed the event action
Hidden - Document ID number - the document unique ID number created as a DocuXplorer default
Hidden - Database location ID number - the unique ID number for the Cabinet
Tip:
The Subject Field is populated by the documents user defined Export File Name.
Hidden fields can be added to the display by right clicking on the column header bar and selecting Add Fields and dragging and dropping the item up to the column header bar.
File
The Library Event Log file menu provides users with the ability to open and save SQL queries and print and export the display.
Open SQL Query - open a saved SQL query
Save SQL Query - save an SQL query
Print Display - format the display as a printable report
Export Display To - export the display to Excel, HTML, Comma Separated Value (CSV) file, or XML
Close
Tip:
Using SQL queries requires knowledge of SQL language and/or DocuXplorer technical support.
Edit
The Library Event Log Edit Menu item allows a user to select data from the grid to copy and paste.
View
The Library Event Log View Menu item allows users to change the display of the grid.
Preview Column Drop Down List - Select the item to preview when Preview show is selected.
Preview Column (Show/Hide) - Select to show or hide preview column
Advanced Filter Panel - show a display of the item in the display filter
Show/Hide Column Filter Option
Reset Display Settings - reset to the default display
Refresh - refresh the display
Help
Context sensitive help.
Filtering Data to display
Filtering data in the Library Event Log allows users to display data specific to the filter criteria. Users can check the box next to the item to filter for or create a custom filter.
The Column Header Bar Drop Down Menu provides the same functionality as the Folder Content List View
