This Help topic refers to the following versions;
þ Enterprise þ Professional þ Personal þ Small Business
The Dynamic Data Lookup List Field is used to create a drop-down look-up list from which users can choose the appropriate entry. The look-up list created on-the-fly as new documents are added to DocuXplorer, this reduces the need to have an administrator maintain the list as is needed with a Static Data List. The Dynamic Data List speeds data entry and improves accuracy on document searches. Start typing and DocuXplorer will attempt to auto-complete the entry from the data list.
To create a Dynamic Data Lookup List Field:
Add a new Index Set or modify an existing one
Right click on the Column Header Bar
Open the menu item Add Fields
Add a Text Field by dragging it from the Add Fields Dialogue Box or select an existing one
Right click on the field on the Column Header Bar and select Field Properties
Select the Edit Control Property item Dynamic Data Lookup List
Enter all remaining field properties
Click Save and Close
You can correct an entry that has been misspelled in a Dynamic Data List from the Field’s Field Properties Dialogue Box.
The maximum number of entries allowed for a Dynamic Data Lookup List is 10,000. When users exceed 10,000 entries, the least used value is dropped from the list.