This Help topic refers to the following editions:
þ Enterprise þ Small Business
The Active User List located on the DocuXplorer Desktop Menu Bar under Tools displays a list of users logged onto the network server using DocuXplorer.
The Active User List displays a group for each user accessing the DXLibrary and is then sub-grouped with a row for each Cabinet they have open (shown as Network Address: IPC Connection X).
TIP:
Occasionally there might be a user in the Active User List whose name is: ADS Internal User 1. The ADS Internal User 1 is created internally by the Advantage Database Server to do its background services. It does not count towards the total licensed user count
By positioning the mouse over a header column a brief description will appear describing the type of value in the column.
The header will contain the following information:
Connection Number: Value assigned by the database server to identify the connection
Connection Name: Computer name of the workstation accessing DocuXplorer.
OS Login Name: Login Name used to log onto the workstation’s Operating System.
DX User Login Name: User ID used to log into DocuXplorer.
Network Address: Network address of the connected workstation computer
Terminal Client Address: IP address of the computer connected to DocuXplorer through Terminal Services.
TIP:
The Active User List displays a connection for each Cabinet a user has open. In the image above, the user has multiple connections. This indicates the number of Cabinets the user has open.
This feature is a valuable tool to determine if anyone is using DocuXplorer before performing an update or any other Administrative function that requires all users to be logged out of DocuXplorer. .
All menu items can be selected by clicking them directly or, where permitted if the item has an underline beneath one of its characters can be selected by clicking the <Alt> key together with the underlined character. Ex. <Alt + U> displays the Users menu.
Menu Bar
File - contains user related items including Export and Print Display.
Export
Allows users to export the Active User List to a folder in any of the following file types
To export the Active User List display to a file click <File> menu item or <Alt + F> shortcut keys
Click <Export> to see a drop down menu.
Select the type of file to be exported .
A dialog box will appear. Either click the <Browse> button to browse to a folder where the list will be exported or enter the full path of the specified folder.
After clicking the <Save> button, the file will be exported to the destination selected.
If the file name already exists, a user will be offered the choice to overlay the existing file or cancel the <Save> operation and change the file name.
Once the file has been successfully exported it can be viewed in the format selected.
Print Display
Allows user to print the user list.
Click <File><Print Display> or click <Ctrl + P> shortcut keys to display the Print Dialog box where print options can be selected.
Edit Menu
Select All (Grid Items) - Allows a user to select records from the display to be used for export
To select a single row of data click the row.
To select multiple continuous rows click the first row and while holding down the <Shift> key click the last row to be selected.
To select non-continuous rows click any row to be added to the selection while holding down the <Ctrl> key.
View Menu
Refresh Rate - the refresh rate defines the number of seconds in a refresh interval. When refresh the Active User List is updated with current information.
The Refresh Rate can be set to refresh the Active User List every x seconds. The default is 15 seconds.
Refresh View menu or click <F5> shortcut key
Tip:
Use the Refresh button to determine if any new users have opened DocuXplorer since the Active User List dialog box was opened
Advance Filter Panel
Select Advanced Filter to view and customize filter for your data display.
If you select <Customize> a dialog box will open allowing customization of the criteria.
Reset Display Settings
Customize the display in the Active User List by dragging the columns from one location to another.
Reset the columns to their original positions by selecting <Reset Display Settings> from the View menu.
Changes to the display are only available for the session. Once the Active User List has been closed the display will revert to the default setting.
Help
Click <Help><Help Topics> to bring up program help, or for context-sensitive help click the F1 key.
In this case the context-sensitive help will display help for the Active User List.