The SEC Final Ruling states;

(2) General requirements. The investment company, or person that maintains and preserves
records on its behalf, must:
     (i) Arrange and index the records in a way that permits easy location, access, and retrieval of any particular record;
     (ii) Provide promptly any of the following that the Commission (by its examiners or other representatives) or the directors of the company may request:
(A) A legible, true, and complete copy of the record in the medium and format in which it is stored;
(B) A legible, true, and complete printout of the record; and
(C) Means to access, view, and print the records; and
     (iii) Separately store, for the time required for preservation of the original record, a duplicate copy of the record on any medium allowed by this section.
(3) Special requirements for electronic storage media. In the case of records on electronic storage media, the investment company, or person that maintains and preserves records on its behalf, must establish and maintain procedures:
     (i) To maintain and preserve the records, so as to reasonably safeguard them from loss, alteration, or destruction;
     (ii) To limit access to the records to properly authorized personnel, the directors of the investment company, and the Commission (including its examiners and other representatives); and
    (iii) To reasonably ensure that any reproduction of a non-electronic original record on electronic storage media is complete, true, and legible when retrieved.

 Click here to see the actual SEC web page with the full set of Final Ruling

• Stores documents/records electronically in a secure database
• Complete document life-cycle control
• Index documents for quick location and access of stored documents and records
• Store documents/records as a true and legible copy safeguarded from alteration in either TIFF or PDF format 
• Access to view and print documents 
• Access to auditing organization to view and print documents
• Security - Based on users and groups, security allows an administrator to set permissions for every function of the program, at every object, Cabinet, Drawer, Folder, Document, and Field. Permissions  include; view, modify, print, e-mail and more 
• Document Event Log automatically keeps a record of actions taken on a document for a complete audit trail.  Events stored with document include Add, Modified, Viewed, Version Created, Printed, or E-mailed. Stored events also identify event data, time, and operator (user) who performed the event 
• Inactivity time out - workstation inactivity causes DocuXplorer to automatically log off after a specif iced interval of inactivity. 
• Libraries can be stored to CD or DVD as a duplicate WORM copy of all records and documents stored
  

Add to these imperative requirements the advantage of instant access to client documents, the ability to email and fax directly from Docuxplorer and savings in paper storage, overnight mail, and office supplies used to print and copy documents and you will find significant return on your investment.