DocuXplorer Security and Event Logs provides compliance with Sarbanes-Oxley (SOX), HIPAA, SEC, NASD, Finra, ISO and FDA regulations for document security, confidentiality, document and record life-cycle retention management and audit trail.
While DocuXplorer security, like other programs, provides you the ability to select default settings for Read Only, Read/Write and Full Controls it goes far beyond other document management software allowing you to customize permissions for users and groups of users for any function of the program based on your security and business process needs.
Permissions are first set at the Library level as a global default. Administrators can then change user or group permissions for any DocuXplorer object; Cabinet, Drawer, Folder, Document or Index Field for unprecedented flexibility in allowing users to see or work with documents and index data.
Functions that permissions can be set for include;
- Object Visibility - based on user login any DocuXplorer object, Cabinet, Drawer, Folder, Document, or even an index field can be hidden from view allowing administrators to determine a users display.
- Create or Delete Cabinets, Drawers or Folder.
- Add documents
- Move, copy or delete documents
- Modify documents
- Modify index data
- Modify Index Sets
- Modify a specific index field
- Modify Properties
- Duplicate documents
- Check out documents for editing
- View document version
- Convert or Merge documents
- Send To - covering the ability to email, print, fax or export documents from the Library
- View Library or Document Event Logs
- Print Reports
- and more...
Inactivity Logout allows DocuXplorer users to fully comply with document confidentiality regulations. A user-defined inactivity timeout can be set to log a user out of the DocuXplorer Library. This is valuable when a user goes to lunch and forgets to shut down the program.
Document/Record rentention rules can be implemented using automated fields that determine the end date of a document/record life cycle.
For users who require authenticated Digital Signatures; DocuXplorer works with all 3rd party Digital Signature Software like Co-Sign, VerSign and DocuSign.