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Top Benefits of Incorporating Automated Workflow into Your Document Management Software

Businesses usually have internal mechanisms through which processes such as purchase requests, supply orders and payment for goods and services received are subjected to before they can be approved. Organizations that are not yet paperless would have to physically take the documents to the different managers for approval. This is not only tiring but it is time-consuming as well and in today’s fast-paced business environment, that is quite unacceptable Read More »

Document Management Software Vs. Online Storage

As businesses grow, they often find that their local file servers have reached their end-of-life and they are now difficult to maintain. In an attempt to fulfill their document storage needs, these firms often opt for online public cloud services such as Google Drive or Dropbox, only to realize that these platforms are not scalable, have poor functionality and are prone to external attacks.

Read More »

Five Reasons Document Management Software Can Save Your Company Money

In this digital day and age, most businesses are able to save substantial amounts of money and resources by investing on Document Management Software solutions, which are truly one of the greatest inventions ever made for business. Document Management Software (DMS) is so crucial for businesses to thrive in the digital age as it acts to centralize all business content of any company. Read More »

Document Management Features

Created specifically to suit the needs of small to mid sized businesses and for collaborating between departments, DocuXplorer’s document management features provide clients with the functionality of the document management solutions used by today’s larger corporations without the need for any technical expertise. DocuXplorer is an ideal solution for businesses looking to replace their current document management software or those looking to move to a paperless office.

See DocuXplorer’s industry leading document management features below that make it one of the most intuitive and user-friendly yet fully robust document management software platforms on the market.

Add Documents Easily

Import documents from your scanners (local or network), email, fax machine, Microsoft Outlook, Word, Excel or PowerPoint or QuickBooks, or directly from any hard drive. DocuXplorer's PDF print driver can also capture information from any program to be stored quickly and easily.

Adding Documents

Organize Them Your Way

DocuXplorer's flexible cabinet, drawer and folder structure goes beyond the physical world and empowers you to optimize your business process - in a fashion you want.             

Document Taxonomy

Index Documents

Set up tags or metadata customized specifically for your organization, empowering you and your team to search for and locate documents quickly and easily. DocuXplorer’s index validation process ensures that users must type in all required information to ensure the data is consistent with a look-up list.  

Document Indexing | Document Collaboration | Organize Documents

Document Version Control

Maintain Audit Trail

Whether it’s because of government regulations or because you simply want to keep track of what your users are doing, DocuXplorer has you covered by providing a documented audit trail.

Document Audit Trail
 

Microsoft Office Integration

DocuXplorer’s MS Office integration enables easy editing of office documents while working directly within these applications. Our integration with Outlook also allows users to save emails and attachments to DocuXplorer as well as attach documents to new emails from within Outlook.

 Microsoft Office Integration

Secure Documents

We know how important both internal and external document security is to our clients. Our software's back-end security features and encryption technology ensures we are compliant with all government requirements for document security including HIPAA, SEC, Sarbanes-Oxley and FINRA. Our built-in multilevel security system ensures your confidential data is safeguarded.

Sarbanes Oxley | HIPAA Compliant | NASD Compliant | SEC Compliant

OCR in 27 Languages

Optical character recognition (OCR) is the electronic conversion of scanned images of typewritten or printed text into machine-encoded text. DocuXplorer’s advanced, built-in OCR functionality allows users to search for text that has been OCR’d in English, Spanish, Italian, German and (more).

Document OCR

Extracting Text Has Never Been Simpler

Using DocuXplorer’s text extraction feature, you can easily capture text from a PDF or electronic document for quick and easy keyword searches from within the document. With our new Unicode version, DocuXplorer users can now extract text in English, German, Arabic, Russian, Japanese or even Tagalog!

Document OCR | Text Extraction

Manage Your Workflow

Documents requiring immediate attention can be assigned to different users. Track the status of each document as it cycles through your team.

Document Workflow

Support Remote Users

A Remote Desktop Connection supports both PC and Macintosh users. Authorized users can access the data at any time, anywhere.

Document Collaboration

Export Rapidly

Documents can be emailed or sent to any Windows folder in their original format or can be converted into a PDF.

Document Export

Integrate QuickBooks (optional)

DocuXplorer automatically creates the specific index fields associated with your QuickBooks (both US and U.K. version) transactions. The QuickBooks integration is seamless.

QuickBooks | QuickBooks Document Management

Automate Importation of Documents (optional)

With a simple click of the mouse, users can run DocuXplorer's import engine and import data from third-party products quickly and easily.

Automated Document Import

Easily Integrate Your In-House Software

Integrating your current in-house software program into DocuXplorer is quick and easy using our Application Programming Interface (API) tool.

 

Multi-language Availability

In addition to English, DocuXplorer now offers Arabic, Spanish and Dutch language interfaces, making it easier for end users to utilize its many features in their native language.