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Top Benefits of Incorporating Automated Workflow into Your Document Management Software

Businesses usually have internal mechanisms through which processes such as purchase requests, supply orders and payment for goods and services received are subjected to before they can be approved. Organizations that are not yet paperless would have to physically take the documents to the different managers for approval. This is not only tiring but it is time-consuming as well and in today’s fast-paced business environment, that is quite unacceptable Read More »

Document Management Software Vs. Online Storage

As businesses grow, they often find that their local file servers have reached their end-of-life and they are now difficult to maintain. In an attempt to fulfill their document storage needs, these firms often opt for online public cloud services such as Google Drive or Dropbox, only to realize that these platforms are not scalable, have poor functionality and are prone to external attacks.

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Five Reasons Document Management Software Can Save Your Company Money

In this digital day and age, most businesses are able to save substantial amounts of money and resources by investing on Document Management Software solutions, which are truly one of the greatest inventions ever made for business. Document Management Software (DMS) is so crucial for businesses to thrive in the digital age as it acts to centralize all business content of any company. Read More »

Document Management System Comparison

Looking for a concise document management system comparison? View all of our document management software offerings below. Each version of DocuXplorer is equipped with specific document management features to meet your needs. This document management system comparison is intended to provide you with the information you need to make an informed decision when it comes to document management and your small business.

   Enterprise Document Management Software
Enterprise Edition
 Small Business Document Management Software
Small Business Edition
 Professional Document Management Software
Professional Edition
 Personal Document Management Software
Personal Edition
Remote Access via Internet Included   Included  
OCR & Zone OCR in 26 Languages Included Included Included Included
FINRA / HIPAA / SEC / Sarbanes-Oxley Compliant Included Included Included Included
Document Check In / Check Out Included Included Included  
Integration With MS Office & Quickbooks Included Included Included Included
Convert Any Printed Document to PDF Included Included Included Included

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Complete Document Management Software Comparison

Features

Enterprise

Small Business

Professional

Personal

Concurrent licensing Yes      
Per Computer licensing   Yes Yes Yes

Multi-user client/server system

Yes

Yes

   

Access via the Internet for remote users

Yes

Yes    

Number of Cabinets that can be created in a Library

Unlimited

1

Unlimited

1

Security - user/group security on every function associated with a DocuXplorer object

Yes

Yes

Yes

 

Security for Index Set and Field Management

Yes

Yes

Yes

 

Import users from Active Directory Sources

Yes

Yes

Yes

 

Network Login access  

Yes

Yes    

Multiple Batch Scanning Methods

Yes

Yes

Yes

 

Image Batch Processing

Yes

Yes

Yes

 

Searches for documents off-line on other media (i.e. CD-R)

Yes

Yes

Yes

 

Document Check in/Check out

Yes

Yes

Yes

 

Versioning - create and track unlimited versions of a document

Yes

Yes

Yes

 

Library Event Log

Yes

Yes

Yes

 

Document Event Log - audit trail

Yes

Yes

Yes

 

Send documents from Windows Explorer to DocuXplorer

Yes

Yes

Yes

 

Auto-Indexing using variables to populate fields

Yes

Yes

Yes

 

Saved Search Documents

Yes

Yes

Yes

 

Create Workflows using Saved Search Documents

Yes

Yes

Yes

 

Scan as PDF or TIFF image

Yes

Yes

Yes

Yes

Integration with Microsoft Office applications

Yes

Yes

Yes

Yes

Print Driver, automatically opens DocuXplorer and creates PDF document

Yes

Yes

Yes

Yes

Convert any printable document to PDF for storage or for export or as an email attachment

Yes

Yes

Yes

Yes

Merge multiple files of different document types into a single PDF document

Yes

Yes

Yes

Yes

Option to open DocuXplorer to last folder viewed

Yes

Yes

Yes

Yes

Auto-Update

Yes

Yes

Yes

Yes

Unlimited number of Drawers can be created in a Cabinet

Yes

Yes

Yes

Yes

Unlimited number of Folders can be created in a Drawer

Yes

Yes

Yes

Yes

Multiple user-defined Index Sets to profiles by document type

Unlimited

5

Unlimited

2

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35 user-defined fields in an Index Set

Yes

Yes

Yes

Yes

Auto-complete Static Data Lookup List Fields

Yes

Yes

Yes

Yes

Auto-complete Dynamic Data Lookup Fields

Yes

Yes

Yes

Yes

Auto-complete Static Data Check Box Fields

Yes

Yes

Yes

Yes

Auto-complete Static Data Color Coded Lookup List Field

Yes

Yes

Yes

Yes

DX Inbox to import documents from any folder on a local or network drive

Yes

Yes

Yes

Yes

Heads-up Indexing for Image and PDF Documents

Yes

Yes

Yes

Yes

Auto-Collate

Yes

Yes

Yes

Yes

Built in Optical Character Recognition (OCR)

Yes

Yes

Yes

Yes

Thumbnail view of pages in a multi-page document

Yes

Yes

Yes

Yes

Manipulate multiple page document pages using drag and drop

Yes

Yes

Yes

Yes

Complete set of image document annotation tools

Yes

Yes

Yes

Yes

Documents can be printed with or without annotations

Yes

Yes

Yes

Yes

Add, print or delete pages in a multi-page document

Yes

Yes

Yes

Yes

Import any type of computer-generated file

Yes

Yes

Yes

Yes

View and edit computer-generated documents using their original source program

Yes

Yes

Yes

Yes

Full Text Search on index fields data and OCR text

Yes

Yes

Yes

Yes

Full Text Search on the content of electronic documents

Yes

Yes

Yes

Yes

Boolean Full Text Search

Yes

Yes

Yes

Yes

Proximity Searches through the full text of any electronic document or document OCR text

Yes

Yes

Yes

Yes

Boolean index search by field

Yes

Yes

Yes

Yes

Group documents by field in a Document List View

Yes

Yes

Yes

Yes

Create summary fields by group in Document List View 

Yes

Yes

Yes

Yes

Export the index data in a Document List View to create formatted reports in Excel or HTML

Yes

Yes

Yes

Yes

Email document directly from DocuXplorer

Yes

Yes

Yes

Yes

Fax documents directly from DocuXplorer

Yes

Yes

Yes

Yes

Print document directly from DocuXplorer

Yes

Yes

Yes

Yes

Recycle Bin

Yes

Yes

Yes

Yes

 

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