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 DX Personal Frequently Asked Questions
What are the hardware requirements?DocuXplorer can normally be run using your existing computer. Workstations require Pentium 2 machines with at least 128 MB RAM (512 MB Recommended). If you have a large number of documents to store you may want to add a large hard drive. You should also have an adequate backup system in place. You will need a scanner with an auto-document feeder for paper documents. Scanner speed will depend on your daily scanning needs. Are documents stored in a proprietary format?No, computer-generated documents are stored in their native format. Image documents are stored as standard TIFF files viewable on any Windows PC using the operating systems own imaging system. You can export or email a document from DocuXplorer and any user with a Windows PC and the documents source program can open, view and edit almost any document. Does the software provide image compression? Yes, DocuXplorer uses state-of-the-art industry compression techniques on scanned documents. A page of black and white text with compression is normally between 25 - 50 KB, allowing you to store millions of documents on a single hard drive. Can anyone view or edit DocuXplorer documents using Windows Explorer or any other file manager?No, all documents are stored in the DocuXplorer database and cannot be viewed or edited outside the program. This prevents anyone from accidentally deleting or misplacing a document on a hard drive. Can I control access to documents?DocuXplorer Personal was designed as a single user program without security protection which is available in our DocuXplorer Pro and Enterprise versions. Can I create a logical document folder structure?Yes, the DocuXplorer Personal Library tree allows users to create a single Cabinet with unlimited Drawers and Folders just as they would in their real-world office environment. What kind of documents can I store in DocuXplorer?A document can be any computer-generated file or scanned in image. If the document is a computer-generated file (i.e. Word, Excel, PowerPoint, WAV, MPG, etc.) it will be opened to view and edit by its source program as long as you have the source program installed on that local workstation and is registered in the Windows Registry. An image file is viewed and annotated using the DocuXplorer image viewer. Is there any limitation on the number of documents I can store?No, each Drawer is a separate database holding up to 4 billion documents and you can create an unlimited number of Drawers. The only limitation is the amount of storage available in your computer system. Is there any limitation on a document's physical size (i.e. pages, dimensions, etc.)?No, we have clients who have stored documents with as many as 3000 pages in a single document. Can I add user-defined index fields to create my own document profiles? Yes, DocuXplorer Personal 35 user-defined fields. Can I sort and group my documents? Yes, you can sort and group the contents of a folder or query list using simple drag and drop. In addition you can add summary fields for sum, count, minimum, maximum and more. Can I OCR my documents and search through the full text? Yes, DocuXplorer provides you with built-in OCR. OCR a scanned in or image document and you can search the full text using the search engine. You can also index and search the full text of electronic documents (Word, Excel, CAD, etc.) as well as the OCR text. Can I add additional pages to an existing document? Yes, you can either insert new scanned in pages or append them to the end of an image document. Can I add comments or notes to be attached to a document? Yes, you can use the Document Text Field for a document to add notes or comments. Notes or comments entered into a the Document Text Field will be searchable in a full text search. Can I link a document to a web page or other document? Yes, you can add a Hyperlink field to the document's Index Set or add a hypertext annotation to an image document that will automatically bring up either a web site URL or a file on any network or local drive. Can I add annotations to an image document? Yes, DocuXplorer comes with a full set of annotation tools including highlighter, redaction, hyperlink, rubber stamp and more. Does DocuXplorer support all Windows platforms? DocuXplorer will run on any computer with Windows 2000 or later installed. Does the program provide an easy method of backing up data? Yes, simply add the DXDOCS folder on your network drive to your daily backup routine. If you choose to create Cabinets in locations other then the DXDOCS folder simply add those locations as well. Can I export document index data and use it to create reports? Yes, DocuXplorer provides you with the ability to export a folder contents or query list to either and Excel spreadsheet or HTML. The exported data then appears completely formatted, ready for printing.
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