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Document Management Software Vs. Online Storage

As businesses grow, they often find that their local file servers have reached their end-of-life and they are now difficult to maintain. In an attempt to fulfill their document storage needs, these firms often opt for online public cloud services such as Google Drive or Dropbox, only to realize that these platforms are not scalable, have poor functionality and are prone to external attacks.

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Five Reasons Document Management Software Can Save Your Company Money

In this digital day and age, most businesses are able to save substantial amounts of money and resources by investing on Document Management Software solutions, which are truly one of the greatest inventions ever made for business. Document Management Software (DMS) is so crucial for businesses to thrive in the digital age as it acts to centralize all business content of any company. Read More »

The Benefits of Workflow Automation

Competition is tough nowadays. In order for a company to stay viable and to continue progressing, it has to be able to optimize its business processes, minimize inadequacies and prevent bottlenecks, preserve and utilize resources properly, and in the end, increase profits and revenue. One of the ways businesses can reach these goals is to opt for business workflow automation.

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Document Management Software Vs. Online Storage

As businesses grow, they often find that their local file servers have reached their end-of-life and they are now difficult to maintain. In an attempt to fulfill their document storage needs, these firms often opt for online public cloud services such as Google Drive or Dropbox, only to realize that these platforms are not scalable, have poor functionality and are prone to external attacks.

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Five Reasons Document Management Software Can Save Your Company Money
In this digital day and age, most businesses are able to save substantial amounts of money and resources by investing on Document Management Software solutions, which are truly one of the greatest inventions ever made for business. Document Management Software (DMS) is so crucial for businesses to thrive in the digital age as it acts to centralize all business content of any company.

[Read the rest of this article...]

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The Benefits of Workflow Automation

Competition is tough nowadays. In order for a company to stay viable and to continue progressing, it has to be able to optimize its business processes, minimize inadequacies and prevent bottlenecks, preserve and utilize resources properly, and in the end, increase profits and revenue. One of the ways businesses can reach these goals is to opt for business workflow automation.

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04
Benefits of Accessing Your Documents via the Web
Nowadays, a lot of people are on-the-go. People are moving from the comfort of their own homes to the workplace in a blink of an eye. In this fast-paced life, all the data and documents one has been working on in the office should also be easily accessed to make any errand or work task easier. Whether you are at home or out on the streets, being able to access your files should be no problem.

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Why Backing Up Data Stored in Your Document Management Software is Critical

Your document management software is essential for the running of your business, and your data should be as important too. But it’s important to back up your data, since it’s often not a matter of if a computer or server may fail, but when.

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Posted in: Online Backup
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Why You Should Integrate Your QuickBooks Transactions with a Document Management Solution

QuickBooks is one of the most popular accounting software packages around. The data contained within QuickBooks might need to be shared often between accountants, bookkeepers, managers, and CEOs of an organization. Right now, you may be struggling to provide an easy method to do this. Your method may involve sharing files through email, or other cloud methods of distribution. This may result in confusion, particularly when it’s important to share the right versions of files at the right time and to the right people.

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Why Document Management Software Can Save Your Organization Time and Money

Document management software can take all your documents and business processes and combine them together into one effective way to manage your business. DocuXplorer's software can actually save your organization both time and money, which can effectively cancel out the costs of the software so it pays for itself.

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Why You Should Implement Digital Asset Management Software at Your Business

The best digital asset management (DAM) software allows you to push aside your chaotic storage solutions to better manage your business’s digital documents. If you’re currently using Google Drive, Skydrive, Box, or Dropbox to send documents around your organization, you may find that digital asset management software will provide automated workflow that is not only simpler for distribution but can reduce the burden of mistakes and frustration that the other methods provide.

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The Benefits of Digital Asset Management Software

Digital asset management software can provide many benefits to a company that needs to manage vast amounts of content on a daily basis. While many companies may currently use Box, Dropbox, Google Drive or Sky Drive, there are few options for storing data in these locations, other than by date or name. It may even be difficult for an employee to find the content they need from the cloud, a backup drive or other file sharing system. It’s time to have a look at digital asset management software to see how it can provide automated workflow.

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Realizing Savings with Electronic Document Management Software

Here are a few examples of how you can save money with the help of cutting-edge document management software:

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Thanks to the advancements in document management software, it is now possible to store files and documents on any computer or network, which can easily be viewed and retrieved 24/7.

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All You Need to Know About Workflow

A built-in Workflow Management System (WMS) gives users of a document management solution an infrastructure to a number of tasks that are arranged as a workflow. It gives its users a chance to define various workflows for different kinds of jobs.

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Ways in Which Document Management Software Helps Improve a Business

Managing a business is not an easy task. Usually, one has to make a choice between saving costs in the short term and investing in long term growth. Small businesses can also run smoothly with the help of document management systems that can help in saving effort, time, and costs, which results in growth in the long term.

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Workflow and Document Management

In the modern era, businesses are drowning in information. The real cost of documentation is not incurred in producing them but in their efficient management and leveraging their inherent value. The greatest challenge faced by businesses is connecting every single document within its environment. The growing need for compliance and accountability demands answers to how, when, by whom and in what context a particular document is created and also what happens to it afterwards.

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Making Healthcare More Accessible Through Document Management Software

Healthcare is a document intensive industry. From patient forms to prescription records, payment receipts, patient history, demographics, insurance cards, confidential information of patients and medical staff, diagnostic codes and lab results, multiply this with the huge number of patients who come in everyday and you are dealing with big data. Maintaining this voluminous data efficiently is indispensable for an effective medical practice.

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The Importance of Effective Document Management for the Oil & Gas Industry

The oil and gas industry is synonymous with robust complex projects and incorporates global supply chains, multiple locations and diverse project stakeholders. This relies on real-time access to accurate information to comply with regulatory and safety requirements, grow shareholders, support scientific research and exploration, and sustain profitable operations. This is a paper intensive industry and needs to manage the voluminous bulks of files created during the project lifecycle.

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Top 3 Benefits of Incorporating Workflow in a Document Management System

Workflow is a series of steps needed to execute a task. It is the automated movement of documents through a series of tasks related to business processes. Incorporating workflow in to business processes streamlines the time and cost, by managing and tracking human tasks involved. Automating workflow is indispensable to help people collaborate on projects; aid organizations adhere to consistent business processes and enhance organizational performance and efficiency by managing tasks involved in business processes.

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Document Management Software for the Education Industry

The education industry incorporates a paper-driven and document-intensive environment. The capacious influx of paperwork, such as financial aid, admission details, academic records, student and alumni records, athletic departments, human resources, registration and accounting flow in each year and poses a dilemma of effectively storing, organizing and retrieving the pertinent piece of data competently.

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The Legal Industry and Document Management Software
Law firms are overwhelmed with a truckload of paperwork and information piling up each day since a law firm’s revenue is generated by creating, reviewing, revising and summarizing documents. With most conventional firms, this information is stored based on clients and cases, with sub-folders and standard folders.

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Anybody who has an understanding of real estate or title companies must be aware of all the tedious paperwork synonymous with it.  The influx of mortgage contracts, surveys and appraisals, loan agreements, titles, comparable sales reports, property management forms, rental and tenant information, private financial information, disclosures and leases on an everyday basis, poses an impasse of effectively organizing and storing the plethora of valuable information and retrieving the requisite pieces effectually when desired from the central storage system.

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Why Your Medical Office Needs Digital Document Management

It is no secret that medical offices are burdened with mountains of paperwork. Patient histories, privacy policy disclosures, lab results, invoices, and more make for piles of documents for every single patient. This is precisely why so many medical offices are switching to digital record keeping: it frees up space and streamlines organizations.

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Cloud Storage: Three Reasons Why Your Organization Could be Better Off
Advancements in technology have brought about the ability to store large amounts of information while using smaller and smaller space to do so. As a result, cloud storage has grown to become the most adopted new technology by large and small businesses alike.

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Document Management in the "Cloud"
As businesses and individuals migrate to ever-smaller technology, cloud storage becomes more of a viable option than in years past. It has changed the face of IT because it means there is now less of a need to upgrade computing equipment to keep up with the demands of more data.

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Integrating Microsoft Outlook with a Document Management Solution
As email communication and electronic document exchange continues to become popular, keeping it all organized can be challenging. A document management system can provide invaluable document searching, versioning, comparison, and collaboration features.

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Document Management Software Should Be Easy to Use

Your business works hard to achieve many goals whether it is a large corporation or a small company. Two of your top goals are likely to be having a team that is as productive as possible and making sure your business is seeing an increase in profits. Every member of your team must be able to retrieve documents quickly, which means the document management software your company chooses should be easy to use.

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Why Outstanding Technical Support Is So Critical When Selecting a Document Management Provider

A document management provider will offer you or your company a secure place to store your files and records. Also, they will provide a setup for indexing, archiving, and accessing documents belonging to you or your company in an organized and efficient manner. Some providers will also take your physical documents and turn them into digital files through data entry and encoding, while others will provide your company with access to a system that allows you to personally add or upload the information that you wish to store.

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Why You Need to Back up Your Files
If you are using a personal or work computer for anything in your daily life, data backup software is absolutely paramount. This software ensures that your most sensitive files are safe in the event that your computer crashes or endures any sort of failure.

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Posted in: Online Backup
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To Be Or Not To Be? Paperless, That Is!

The increased use of ever-changing technology in the workplace has made way for effective office management optimization. Bank and invoice statements, and physical mail, are becoming things of the past as more of the business world takes the paperless route. This corporate shift has consumers and small business owners questioning if implementing a paperless office would be the best choice.

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Streamlining Your NGO With Document Management
While “streamlined business practices” and “NGO” are probably not terms that many could consider related to one another, anyone who has worked at any level in an NGO knows that many of a nonprofit organization's day-to-day workings closely resemble those of most businesses.

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Navigating the Evolving World of Electronic Document Management in Healthcare

Healthcare workers face two very large challenges when it comes to storing documents in a shared space. The first is finding a space large enough to hold all of the documents contained in each file. The second, and most important challenge, is finding a space that is secure enough to hold all of the pertinent information.

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The notion of an office desk disheveled with a plethora of files and documents is quickly becoming an archaic picture. In an effort to streamline efficiency, while also being eco-friendly, many businesses are converting to paperless systems. Instead of holding onto every item of paper, businesses are now digitizing everything to facilitate document management.

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Two Solutions Your Business Needs in 2015

Reducing and controlling overhead expenses is a focus for many small businesses in 2015. The global marketplace has become increasingly competitive and the cost of running a business has steadily been on the rise for the last several years. Trying to keep control of your business expenses can be quite challenging, client expectations grow over time and as your business grows, you need additional staff and equipment.

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Independent Financial Advisors Need Greater Efficiency
If you are an independent financial advisor, then you have experienced a rapidly changing business environment in the last several years. Your overhead expenses have likely increased due to greater costs in several areas.

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A Match Made in Heaven: DocuXplorer and Microsoft Azure RemoteApp
Doing business in today's world is increasingly difficult. Large and small business operations are dealing with increased global competition, pricing pressure from a slow economy and increasing overhead costs.

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Real Estate Agencies Face Unique Challenges with Data Security, File Organization and Data Management

Real estate agencies face unique challenges when it comes to securing, managing and accessing data. Realtors deal with a wide variety of people on a day-to-day basis, handle information from many different sources and regularly have information that is private and sensitive.

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 The Benefits of Document Management Software for a Small Legal Practice

By the very nature of their business, law firms deal with more documents, paper files and various other forms than perhaps any other type of business. A law firm’s revenue directly depends on continually producing new documents because they are paid on an hourly basis to create, review, revise and summarize documents.

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Document Management Software - A Total Solution for Financial Services
Managing information is part of any business, and in today’s world sharing, transferring and securing important documents is crucial. Financial services firms handle huge amounts of data, and not just any data, private information including dates of birth, social security numbers and detailed records of financial accounts.

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Taking the Next Step with Document Management Software
Today’s business world demands employees perform a wide range of functions and have the ability to multitask throughout the day, many times using multiple devices. Not only must they have the ability to work with a range of devices to get the job done, often they are required to use multiple software applications and perform duties in several different locations.

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November 6, 2014, is officially World Paper Free Day and represents a movement to help individuals and business operations eliminate the use of paper for a full twenty-four hours. While this may not be quite as exciting as Christmas or other traditional holidays, it should actually rank towards the top of your list of important days throughout the year. If you are interested in cost savings and software that is easy to use, this day is for you!

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MS Office and QuickBooks Integration with a Document Management Solution

In any business setting, MS Office is often regarded as an indispensable tool, especially for creating, updating and organizing important documents. When it comes to accounting processes, QuickBooks is widely preferred by many companies and accounting firms across the globe.

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The Importance of Backing Up Your Data

No matter what size your business or organization is, data is no doubt one of your most valuable assets. In today’s business environment there is massive growth of data that needs to be electronically stored, mainly due to the extensive use of the internet to transfer, access and use information for business and personal purposes.

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Four Steps To A Paperless Office

The concept of running a paperless office is not new. In fact, even as early as 1978, Frederick Wilfrid Lancaster, a renowned information scientist had envisioned a “paperless society.” However, if we are to take a look at some of the government agencies, one can see this vision is far from becoming a reality, with tables and file cabinets close to collapsing under the bulk of paperwork stuffed inside.

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The Hidden Threats To Document Security

File sharing networks are widely used by businesses and private individuals to access and share files over the Internet. But just like any other tool, such programs can pose legal, financial and security risks. 

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Four Steps To Gain Control Over Your Business Data
Aside from ensuring the security of an organization’s most critical data, it is also important to choose document management software that is easy to use and implement. Many small and medium scale businesses do not retain the full time services of a security specialist or a large IT department.

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Is Document Management Software Right For Your Company?
A company relies heavily on its documents but most companies do not have ample control over the organization of their documents. Typically, people at the more administrative level are depended upon to file their documents in an intelligent manner. However, most filing systems are put together in a haphazard manner according to the whims of its many employees.

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What to Consider When Implementing Document Management Software
Nearly all companies that rely on documents for their business are great candidates for document management software that would help not only increase productivity across the company, but improve organization and cost efficiency.

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Tax Solution Firms and Document Management Software
Tax solution firms often find themselves burdened by paper. Whenever paper gets out of hand, is misfiled, or is wrongly categorized this can lead to a ton of issues for companies, which greatly depend on accessing and referring back to that paper.

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Document Management Software (DMS) and Architectural Firms
Architectural firms, like many other companies, are very dependent on the documents they create and receive. From blueprints, memos, and numerous types of reports and invoices, it is critical that architectural firms have an organized filing system in place that will also aid them in their records management and file access needs.

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How Document Management Software Impacts Productivity
In a tight economy such as this, many companies are looking for affordable ways to boost productivity without making huge capital investments. Have you considered implementing document management software, such as DocuXplorer, to help your company better margins?

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If you are like many businesses nowadays, you are trying to not only make more money, but trying to save money in any way that you can, in order to better your margins. One aspect that most companies fail to look at is their lack of document management software and how this can help them become more productive, more time-efficient, as well as more cost-effective.

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Many companies are still document dependent, whether they save to hard or soft copy. Companies that are involved in manufacturing, tax solutions, financial services, law services, and the like, are all very document intense environments which need to be organized and highly efficient if they are to move to the next level.

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Like most companies, engineering firms are busy and in need of document management software to help not only keep them organized, but help them track and gain access to critical files at a moment’s notice.

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Positively Impacting Your Accounts Payable with the Right Document Management Software
Like many accounts payable departments, your department is probably hectic and overwhelmed with paper documents. It’s very easy for a department that is overwhelmed to become so inundated that disorganization soon reigns.

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Human Resources and Document Management Software: Top Benefits
Human resource departments in companies highly rely on important documents that pertain to its employees. From initial employment contracts to information on health care and sick leave, it is vital that human resource departments have access to necessary paperwork at any given moment.

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The Advantages of Modern Day Document Management Software
Times have changed. We have come a long way from the day of storing and destroying mountains of hardcopy paper, although tons of paper and microfiche archives do still exist today. However, the emphasis now is on creating more of a “green” approach, so the focus has turned to digital.

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SharePoint versus Document Management Software: Which is Better for Records Management?
Many people are confused over the differences between collaboration software and records management software. They do seem similar to a point – both types of software allow users to go in and have access to a lot of documents. However, the reason why they need to access documents differs a lot too.

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What Should You Look For in a Document Management System?

Are you currently looking for a document management software package, but haven’t quite figured out what you really want or need? There are many packages out there, so we thought we at DocuXplorer would put together a short list of the top three things we think are a must.

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Do You Require Assistance with Configuring Your Document Management Software Library?
Document management software, like DocuXplorer, is incredibly convenient and helps to organize your business’ documents so that you can work more effectively and more efficiently. However, your software does require a certain amount of initial configuring. Understanding how to best configure your document management software is essential so that your business starts out on the right foot with regard to maximizing its features from day one.

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The Importance of Backing up your Data

Tragedy abounds on the news every day, and we would all like to think that it will never happen to us. And if odds are right, most of all will never experience a true catastrophe. But disasters come in degrees, so it’s always best to prepare with the worst in mind.

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Have You Considered the Benefits of a Hosted Document Management Solution?
There’s only one thing more important that having an effective document management solution, and that is, having a solution that is reliable and accessible when you need it. DocuXplorer is one document management solution provider that also provides a hosted solution...

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The Benefits of Integrating Document Management Software with QuickBooks
For any company, financial documents are of utmost importance. Documents such as: Invoices, ledgers, sales orders, receipts and paychecks, to name a few, all factor in when a company assesses its financial health. Top document management software (DMS), like DocuXplorer, allows for the seamless and easy integration with QuickBooks as well as Microsoft Office giving you a powerful DMS that makes it easier to do business in an organized fashion.

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How Document Management Software Can Greatly Assist Financial Services Companies
Document management software, like DocuXplorer, helps financial services companies in a variety of ways. Naturally, the top benefit of utilizing such software is implementing an organized online framework for a firm’s files.

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Leveraging the Usage of Document Management Software in the Manufacturing Industry
In manufacturing, there is a heavy reliance on paperwork. Sales orders, specifications, diagrams, import/export document, and employee work records all contribute to the efficiency of products being assembled and shipped so that they can be sold.

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The Benefits of Document Management Software in Higher Education
Universities and colleges continue to make incremental moves into the digital age, but a large portion of what they handle is still in hard-copy form. For institutions of higher education, it’s vital that they be able to organize their stores of information for easier, more efficient access, information which can include: students’ personal information records, academic records, health information, and administrative information relating to housing, classes, instructors, security and other services.

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Why Document Management Software is Critical for Law Firms
The legal field is one of those industries that is greatly dependent on testimony, but even more dependent on its stored collection of information, which is often predominately in the following forms: hard copy documents, digital media, and microfiche.

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Importance of Taxonomy Training When Implementing Document Management Software
Whenever new software is implemented, regardless of the nature of it, there is always confusion by someone, somewhere. When implementing new document management software, like DocuXplorer, it is our experience that this type of software poses additional challenges, because it depends on the ability to strategically organize files for the long-term based on categories of information  –  this is a level of organization that most people do not implement in their daily lives on a regular basis, which is understandable.

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Should You Consider Using Document Management Software in Your Native Tongue?
Document management software has become a critical tool in business. Companies of all sizes all over the world are heeding the call to have their information organized for better efficiency, utilization and access. Those businesses located in countries that speak English as a second language, however, may find document management software in English cumbersome.

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How Document Management Solutions Benefit the Healthcare Industry
Nowhere can document management solutions be more impactful to people’s daily lives than in the healthcare industry, where paperwork abounds: prescriptions, health records, exams, vaccinations, a patient’s health history, test results, and x-rays are just a partial list of the number of items that health professionals need to organize at the patient level.

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The Power of Document Management Software Like DocuXplorer

For most businesses, information is their most valuable asset. Accessing, retrieving, saving and backing up this information is essential. For industries that are intensely information based, such as the legal, accounting, banking and medical industries, important deals and even people’s lives can depend on how efficiently information is retrieved and backed up; Hence, the important of document management software.

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The Importance of Financial Document Management Software to Your Business

As leaders in financial document management applications, we can tell you that today’s regulatory environment makes it vital to have the right software in place to ensure that your business will not only remain up and running with the right archiving / backup features to fall back on, but that you will be in compliance with the ever growing band of regulations, specifically regulations like Sarbanes-Oxley and SEC guidelines.

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Why Use Document Management Software?

Businesses, especially small and medium-sized firms, are rapidly integrating document management software in their work process. Besides being trendy, investing money in an electronic document management system will give you tons of benefits. This is especially true if you are running a small business where humongous piles of documents have to be taken care of.

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The Real Worth of Document Management Software
Has someone tried to sell you document management software before? Most of the information you find related to this amazing digital resource revolves around how it can help you avoid paper cost or paper wastage.

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What Document Management Software Brings to your Business

Document management software is one of the best operational solutions that companies can utilize. It allows the smooth generation, distribution, and archiving of all your business files. In this article, we will go through some of the many benefits of using document management software.

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How Document Management Software Helps to Ensure Quality Control in a Business
Quality control is a necessary process for any business, but it takes a higher level of involvement than various other entrepreneurial tasks. This is especially true for document management. Communication with only one client can give birth to a basketful of files which become difficult to manage without foregoing quality.

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In a cutting edge business environment, an efficient workflow is all there is if a business wants to stand on its feet. Clients should get the best service at the lowest cost within the set deadline, otherwise they will jump to the next business. That’s the hard truth.

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Small Business Operational Solutions: Document Management Software

Every business with time ends up with mountains of documents that are difficult to manage manually. That is why small business owners should use document management software to get rid of all data storage worries. Document management software has been designed to manage electronic files according to the business’s unique needs.

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How to Purchase the Right Document Management Software for your Business

Document management software is great for any business. Just imagine the benefits of all your documents being managed electronically. In this post, we will go over all the factors that will help you choose the best document management software for your business.

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Benefits of Developing a Document Management System at a Law Firm
If you work for a law firm, then the need for a systematic document management system cannot be stressed enough. Legal occupations require truckloads of paperwork to be stored and managed in a way that makes future access easy.

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Secure Document Management in the Cloud

The concept of ‘cloud’ storage is gaining widespread acceptance as we speak. In this blog post, we will discuss how this concept applies to document management in businesses both large and small.

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Why It Makes Sense to Use Document Management Software in a Small Business

Do you feel your business drowning under the sea of paper documents? Bring in document management software today and absolve yourself of all data storage worries. This type of software has been designed to handle electronic documents with extraordinary efficiency, whether you are running a multinational, or operating as a sole proprietor.

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12
Things to Keep in Mind when Purchasing Document Management Software

Not everyone is tech-savvy, and when it comes to purchasing software solutions for a business, thing become even more intimidating. In this article, entrepreneurs interested in document management software can learn how to find the right one for their business. This is necessary, for the wrong software will never help you realize the full potential of digital document storage.

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Make Work Easier with Document Management Software

Document management is rapidly becoming the standard for business and organizations in industries as diverse as law, food, and healthcare. In this article, we will discuss how this digital tool can streamline the work process at your company.

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Document Management Software: An Effective Way to Cut Costs in Small Businesses
Start-ups and small businesses can afford rising costs and losses. While even a well-established firm has a hard time handling them, escalating operating costs can force a small firm to an immediate closure. There are several methods that small to medium-sized businesses can use to control their operational costs and survive economic turmoil.

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06
Document Management Software - An Overview

This article is relevant for you regardless of the industry you work in. Read further to learn how document management software can help you.

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Document Management Software: A Digital Solution for Small Businesses

Web-based applications and business software like those pertaining to electronic document storage is what gives small businesses the edge to compete and survive in the market. Here is a list of benefits that entrepreneurs can realize by implementing document management software in their start-ups.

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Document Management Software in Banks

Managing financial and legal documents in a bank is not an easy job. Let’s take the example of any well-established bank. Firstly, there is individual data of thousands (even millions) of clients. Then there are regional representative offices and branches countrywide (or worldwide), which houses thousands of employees that have to be serviced by the payroll departments.

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Document Management Software: Why it Matters
Document management by definition is the process whereby paper documents of a company are converted into electronic format and then saved in a central, virtual repository from where they can be retrieved when required.

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09
How Document Management Software Improves Workflow

A smooth workflow is necessary if a business is to maintain its revenue. If clients do not get quality services in a timely manner, they will not hesitate to take their business elsewhere. Here we will discuss the benefits of document management software; specifically how it enhances the workflow of a company’s operations.

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02
Factors that Influence the Choice of Document Management Software

When it comes to corporate technology, the software and vendor options are so vast as to seem unlimited, making a single selection difficult. This problem is further escalated by the fact that the individual needs of clients vary considerably. Hence, it is hard to pinpoint a specific software solution that takes care of all the needs of a firm.

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Document Management Software: Factors for Choosing the Right One
Implementing technological solutions can be a matter of life and death (read profits and survival) for all businesses today, regardless of their size. This is mostly because competition has increased sharply, and clients have become savvier.

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17
Go Paperless: The Key Benefits of Document Management Software
It would be redundant to define what a document management system is. The concept has been with us since the 80s. The question is, why should a company go for document management software? Read more below.

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09
How Document Management Software Benefits Government Agencies
It was two decades back when government bodies started using electronic document manage systems. Back then, these systems mostly comprised on an in-house application, a database, and shared network drives. With time, as document management needs increased, so did the costs of using these systems. However, reverting back to the system of 100% paper-based archiving was also not viable.

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Office Expenses and Document Management Software
For businesses that use document management software, not being able to find a file is as antiquated a concept as not being able to make a phone call because you can't find a pay phone.

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07
Safety Compliance and Document Management Software
If you happen to operate a business that is subject to OSHA inspections, one of the worst possible situations you can be in is not being able to find require documentation when you need it. Everything from MSDS sheets to lockout/tag out procedures to confined space entry programs have to be documented in a way that is up to standards and that is easily retrievable if you happen to get audited.

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Service Businesses Benefit from Document Management Software
Document management software can be a vital part of any service business. Businesses that provide a service generally sell something that is somewhat subjective in how customers assess it. Keeping track of customer satisfaction, how a service was delivered, what services were ordered and a slew of other information is vital to being successful.

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Science and Document Management Software
A great deal of the most advanced research and many of the most impressive scientific discoveries come out of the private sector. Private sector scientific establishments handle jobs ranging from performing seismic surveys to cataloging archaeological sites to testing water.

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Recordkeeping and Small Businesses
Whenever somebody launches a small business, there are usually quite a few surprises in store in terms of what actually ends up consuming that business's money. The cost of keeping files is a lot more expensive than some small business owners predict when they start up.

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03
Long Term Projects and Document Management Software

Some businesses tend to have files that are generated over many years. One good example would be a healthcare provider. If a patient is seen from their youth to their old age, there may be thousands of documents related to that patient in their medical file. Electronic storage has provided a way to eliminate the tremendous bulk of these files, but it goes farther than that.

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Small Healthcare Providers and Document Management Software
Small healthcare providers, such as independent clinics, don't have any benefits in terms of paperwork being simplified. Though the staff will generally be much smaller than a larger facility would have on hand, that staff still has to deal with very complex documentation needs and has to ensure that, at every step of the way, the healthcare provider is in compliance with HIPPA rules.

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Why Document Management Technology Changes Business
On the surface of it, document management likely doesn't sound all that exciting to most people. In fact, document management really has the ring of something that's more of a bureaucratic hassle than anything else. It's much more than that, however. For businesses to be successful, accurate and consistent record keeping is a requirement.

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05
Recordkeeping and Small Businesses
Whenever somebody launches a small business, there are usually quite a few surprises in store in terms of what actually ends up consuming that business's money. The cost of keeping files is a lot more expensive than some small business owners predict when they start up.

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What Makes Document Management Software Good?

Document management software should make your business processes easier, not more complex. To that end, there are some traits to look for in document management software that reveal whether it will make your business easier to run and more streamlined.

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Employee documents: What to keep, what to toss
Is the paper piling up in your office and in need of a big spring cleaning? Before managers start tossing documents in the circular file, they need to know which employee-related paperwork must be saved—and for how long.

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09
Office Expenses and Document Management Software

For businesses that use document management software, not being able to find a file is as antiquated a concept as not being able to make a phone call because you can't find a pay phone. Document management software enables businesses to significantly reduce their office expenses and, for some businesses, it's one of the most instrumental parts of their business process that enables them to go completely without an office at all.

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When digital document storage started to become a standard among businesses, hard copies had a rather special place. At one point, the hard copies were valued more than the digital copies because it was widely believed that digital copies were simply not as reliable, safe or secure as hard copies. 

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15
Document management software has the potential to offer a huge number of benefits when the right solution for your organization and your needs is chosen. But how do you go about determining what document management features you need and what features you can live without?

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08
Understanding Security for Documents
For IT professionals, business owners, everyday users and everyone in between, computer security is a very big concern. Today, most documentation is stored in digital form.

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01
How Does Document Management Software Make Organization Easier?
Document management software makes organizing information easier in many different ways. Of course, the most obvious way that it makes organization easier is by simply allowing you to get away with using digital copies of documents – which can be made into hard copies with any printer – that consume far less storage space than do hard copy documents.

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Why Security Matters in Document Management
One of the first things that impressed people about the information revolution was the fact that thousands of pages of documents could be searched in seconds for particular keywords, names or anything else that needed to be retrieved. There is another side to this convenience, however, that is particularly concerning to those who handle sensitive information.

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Information Management and Starting a Small Business
When small businesses get started, they usually have very few assets. One of the biggest assets that they have, however, is the information they use to do business. This information may include customer records, lists of leads for sales people, financial data and so forth.

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08
Human Resources Improvements with Document Management Software
If there are two things that human resources departments present as serious concerns it's the fact that they generate a lot of paperwork and the fact that the paperwork contains very sensitive data.

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Hours Long Projects Take Seconds with Document Management Software
When paper files were the standard way that businesses and government agencies stored information, some seemingly simple projects could take days or longer. In fact, some file retrieval projects and reorganization projects were so involved that businesses and government agencies ended up hiring temporary workers to complete them.

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Document Management Software and Accountability
A lot of the stories in the media may lead you to believe that digital storage is less secure than storing hard copies of documents. In reality, there are risks with both, but digital storage offers tremendously improved capabilities where tracking changes to a document is concerned.

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02
Converting to Digital Document Management
Digital document management can greatly streamline the process of doing business for businesses of all sizes and for government agencies. Converting to digital document management, however, can be a rather complex endeavor.

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Easing the Conversion to Document Management Software
Converting to document management software from a hardcopy based filing system can be an involved process. There are different strategies that you can follow and, to some extent, which ones are appropriate will depend upon the nature of your business. Here are some things that you should consider when making this transition.

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Does My Business Need Document Management Software?
Among the many small businesses out there, quite a few are using rather antiquated methods of record keeping. The reasons for this may vary.

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08
Document Management Software for Quality Control
Quality control is one of the most involved business processes imaginable. A single product may generate thousands of pages of information and improving it and maintaining existing quality features may be a very long-term process. Document management software created by content experts who understand how businesses work can make a big difference here.

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Improve Organization with Document Management Software
Just about any small business owner out there could probably tell you at least one story about having to hire extra help or use a lot of employee hours to get the office better organized.

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Some businesses, even if they don't provide medical or financial services, have tremendous needs where information is concerned. Among these businesses are many that require a combination of paper and digital documentation.

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No matter what kind of business is being discussed, the costs of dealing with paper documentation can be very high. Some of these costs are not readily apparent, though they become obvious once they are explained.

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Can Your Business Benefit From Using Document Management Software?
Are you and your employees buried under piles of paper?

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03
Going Green - Getting Organized Is Just a Click Away
Have you ever made a New Year’s resolution to get your business more organized?

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Taxonomy Consultants: Helping Corral the Chaos of Document Management and Business Workflow
OK.  So you’ve fully adopted a document management solution and are comfortable and confidant in capturing, sharing, and storing files electronically, but you still have that nagging feeling that there’s something missing. 

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3 Ways to Use DMS for More than Just Scanning and Storing
If you’re using document management software only as a way to reduce paper, then you might just be overlooking a slew of other uses.

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Document Management Software: Helping Financial Services Companies Stay Profitable
The financial services industry has traditionally been a paper-heavy business, but as it’s become highly and more closely regulated, businesses large and small are starting to implement document management software solutions to increase efficiency and security, without sacrificing profitability.

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Document Management Software: The Top 3 Benefits for Human Resources
Every company has some Human Resource function and properly managing workforce records is critical.

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Adding Up the Benefits Integrating Your Document Management Software with QuickBooks
As a small or growing business owner, you know the benefits of using applications such as QuickBooks for your accounting and bookkeeping needs. Perhap...

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